Connect Web-Rooms.co.nz (Welman) to Beds24 to send your availability, prices and minimum stays to Web-Rooms and import its bookings automatically.
Capabilities and limitations
- Beds24 exports inventory, rates and minimum stays.
- Beds24 imports new bookings.
- Beds24 imports only bookings made after you connect. Enter existing bookings manually, see Existing bookings.
- Upsell items can't be exported.
For the full list, see Channel Manager Capabilities.
Before you connect
- Beds24 only sends availability when you have prices that are active for Web-Rooms. See Setting Prices for Booking Channels.
- Extra person and extra child prices, and discounts on the Discounts tab of fixed prices, can't be sent.
- If you sell rooms individually elsewhere but as a room type with a quantity above one on Web-Rooms, set up virtual rooms.
Connect Web-Rooms
You need: your Web-Rooms property ID, updates password and a mapping ID for each room.
- Log in to Web-Rooms and get your Inventory Source Mapping Details: property ID, updates password and the mapping ID for each room.
- Go to Settings > Channel Manager > Web-Rooms and enter the Web-Rooms codes.
- Tick the functions you want to use for each room type and click Save.
Expected result: Beds24 sends your availability and prices to Web-Rooms and imports new bookings. Changes to availability and prices are sent straight away. Other settings, such as minimum stays, go with the next update. Click Update to send them now. See Updates and changes.
Note: Web-Rooms processes updates in a queue. At busy times, updates can take a while to show in the Web-Rooms extranet. Allow for this when you test.
Troubleshooting
Beds24 emails you any error Web-Rooms returns during an update. For general causes and fixes, see Troubleshooting in How the Channel Manager works.
Disconnect Web-Rooms
Untick Inventory, Prices and Bookings to stop the synchronisation for a room.