Connect Hostelsclub to Beds24 to send your availability and prices to Hostelsclub and import its bookings automatically. Beds24 sends a price per bed for dorms and a price per room for private rooms.
Quick Guide
- Ask Hostelsclub support to connect you with the Beds24 channel manager.
- When Hostelsclub confirms, enter your property ID in Settings > Channel Manager > Hostelsclub.
- Map your rooms with Get Code.
- Check View Actual Data, tick Inventory, Prices and Bookings, and save.
Table of Contents
- Capabilities and limitations
- Before you connect
- Connect Hostelsclub
- Which price Beds24 sends
- Manage Hostelsclub bookings
- Disconnect Hostelsclub
Capabilities and limitations
- Beds24 exports inventory and prices, and can apply a price multiplier.
- Beds24 imports bookings.
- Extra person prices can't be exported.
- Hostelsclub doesn't support minimum stays.
- Hostelsclub doesn't accept more beds or rooms than you originally set up in the Hostelsclub extranet.
- Beds24 imports only bookings made after you connect. Enter existing bookings manually to block the dates, see Existing bookings.
- Upsell items can't be exported.
For the full list, see Channel Manager Capabilities.
Before you connect
- Beds24 only sends availability when you have prices that are active for Hostelsclub. See Setting Prices for Booking Channels.
- Extra person and extra child prices, and discounts on the Discounts tab of fixed prices, can't be sent.
- If you use daily prices with an extra person price, set the daily price for the maximum occupancy and add the extra person price as a negative value.
- If you sell rooms individually elsewhere but as a room type with a quantity above one here, set up virtual rooms.
Connect Hostelsclub
You need: your Hostelsclub property ID.
Step 1: Request the connection at Hostelsclub
Contact Hostelsclub support and ask to be connected with the Beds24 channel manager.
Step 2: Enter your property ID in Beds24
When Hostelsclub confirms the connection is enabled, go to Settings > Channel Manager > Hostelsclub, enter your property ID and click Save.
Step 3: Map your rooms
- Click Get Code next to the room type ID setting.
- Click the Hostelsclub room ID you want to map to each Beds24 room.
- When the room ID is copied into the room type ID setting, click Save.
Step 4: Activate the connection
- Click View Actual Data to check the availability and prices Beds24 will send.
- Tick Inventory, Prices and Bookings.
- Click Save.
Expected result: Beds24 sends your availability and prices and imports new bookings. The connection works if you receive no error messages and Hostelsclub shows the right availability and prices. Changes to settings go with the next update, see Updates and changes.
Price multiplier
For Hostelsclub, add the multiplier to your property ID. For example, 123456*1.23 raises all prices for property 123456 by 23%, 123456*0.85 sends 85% of your normal price, and *[CONVERT:IDR-EUR][/]0.85 converts Indonesian rupiah to euros and sends 85% of the price. See Price multiplier for all options.
Which price Beds24 sends
Beds24 checks your prices in this order and sends the first one it finds:
| Order | Dorms (price per bed) | Private rooms (price per room) |
|---|---|---|
| 1 | Single price | Room price |
| 2 | Double price | Double price, divided by 2 and multiplied by the number of guests |
| 3 | Room price, including the export price | Single price, multiplied by the number of guests |
Tip: Click View Actual Data to check the prices and availability Beds24 will send.
Manage Hostelsclub bookings
- Multiple properties: each Hostelsclub property needs its own property in Beds24. One Beds24 account can hold several.
- Promotions and special prices: Beds24 doesn't send them. Manage special offers in the Hostelsclub extranet. A special offer there can also explain a booking price lower than the price Beds24 sent.
- No-shows: report them to Hostelsclub.
- Notifications, modifications, cancellations, overbookings and missing bookings work as for all channels, see Bookings from channels and Troubleshooting.
Disconnect Hostelsclub
Untick Inventory, Prices and Bookings to stop the synchronisation for a room.