The Legacy Calendar gives you an overview of your bookings, prices, occupancy and inventory, and lets you change prices, inventory and restrictions. It has fewer customisation options than the Dynamic Multi Calendar, which Beds24 suggests you try first.
Click Filter and tick the boxes to choose what the calendar shows.
Table of Contents
- What the calendar shows
- Calendar settings
- Diary and notes
- Customise the display
- Show groups of properties
- Improve performance
What the calendar shows
- Bookings show in red, or in the colour you selected. Hover over a booking to see more information, or click it to open it in a popup.
- Fixed prices show in green for each room. Hover over a fixed price to see more information, or click it to open it in a popup.
- Inventory shows the number of rooms left to sell. Click it to open a popup, change it and save, to quickly change your availability. You can only lower the number: the maximum is based on Quantity of this type in Settings > Properties > Rooms > Setup and any existing bookings.
To add a booking, click the person+ icon.
Calendar settings
| Setting | What it does |
|---|---|
| Daily Prices | Click the day the rate starts to open a popup, set the price and date range and click Save. You can change individual dates afterwards. To remove a price, set it to 0 (zero). |
| Override Dates | Sets a restriction for the date. See the override values below. |
| Min Stay | Sets a minimum stay. It overrides the minimum stay in a rate or daily price, as long as the number is higher than the one in the prices. |
| Max Stay | Sets a maximum stay. If you set different maximum stays in other places (room, daily prices, fixed prices), the lowest value is used. |
| Price Multiplier | Adjusts all prices by a percentage. Enter a number above 100 to increase prices and below 100 to lower them. To exclude a fixed price, set Allow Multiplier = No on the Summary tab of the rate. |
Override values
| Override | Effect |
|---|---|
| Blackout | Closes the room, so it isn't available for booking. |
| No Check In | Guests can't check in on this day. Guests who checked in earlier can stay on this day. |
| No Check Out | Guests can't check out on this day. Guests who checked in before this date can stay on this day. |
| No Check In and No Check Out | Guests can't check in or check out on this day. Guests who checked in earlier can stay on this day. |
| Exception | Applies the booking rule for the Exceptional Period set in Settings > Booking Engine. |
| None | The booking strategy defined for the property applies. |
Note: The calendar can handle 1095 data elements at a time, for example 365 days for 3 rooms.
Diary and notes
- Add notes for a property, a room or a specific unit. A note icon shows where a note exists; hover over it to read the note.
- Click a date to add a diary note for that day. A bubble shows in the date field of the calendar; click it to read the diary note.
- Diary notes also show in the Diary on the Dashboard on that day.
Customise the display
You can choose what shows directly on the calendar page.
Set preferences
Settings > Account > Preferences has general settings to customise the look of your calendar.
Booking display
In the Bookings section of Settings > Account > Preferences you can set:
- Booking Show Name: how the guest name displays.
- Booking Hover Text: the text that shows when you hover over a booking.
- Booking Flag Text Presets: presets for flags you use to mark bookings.
- Presets for booking info codes.
Use the context help (? icons) next to the settings for details. To add icons to the booking display, see How to Manage Bookings.
Fixed price display
- Set a colour for each rate on the Summary tab of the rate.
- In Settings > Account > Preferences, choose whether the calendar shows only the name or the name and the prices.
Daily price display
Set a background colour in the daily price settings in Prices > Daily Price Rules.
Room display
Custom CSS
If you're comfortable with CSS, you can customise the control panel further with custom CSS.
Show groups of properties
You can open properties as groups in the calendar. Assign keywords to each property in Settings > Booking Engine > Multi Booking Page > Property Settings with the Group Keywords setting. The keywords show in the property selector and open all properties with that keyword.
Improve performance
If you have many properties or a slow internet connection:
- Show less data, for example one week only.
- Turn off all rows you don't use with the Show selector.
- Don't open all properties. Open individual properties or create property groups instead.